Town Board Meeting Minutes June 25th, 2019 7:00 pm

Amended 7-24-19

Town Board Meeting Minutes    16607 Burlington Road Union Grove, WI 53182

June 25th, 2019   7:00 pm

 

  1. Call to Order: 7:00 pm
  2. Pledge of Allegiance
  3. Roll Call: John Holloway, Ron Buttke, and Ken Monson
  4. Approval of Minutes: Ken made a motion to approve the TBM May 28th, 2019. Second by Ron. Passed 3-0.
  5. Ken made a motion to approve Treasurer’s Report for April 23, 2019 and May 28, 2019 and acknowledge the payment of bills paid from May 29th to June 24th. Second by Ron. Passed 3-0.
  6. Citizen Comments

Erin Pugh, 14505 1st street, Comment on Hwy E and Hwy MB there is a large amount of Vegetation that is blocking sight of oncoming traffic. Ken will talk with Kenosha County about trimming it. Hwy KR is gone from the woods to the interstate and Hwy A bridge is closed at night.

  1. Supervisor’s Comments

Ken stated that the compressor is up and running. He is still working on the dryers.

Ron shared that he had talked with Racine about blocking HWY KR while work is being done. KR should be closed for about a month.

John met the other communities in the IGA to share concerns. One concern was drainage. Kenosha Mayor is working on a plan to address water issues on small parcel.  Planning commission is looking at a fee schedule.

On 128th a developer has started building a second warehouse. A concern with traffic coming down 128th lead to a meeting where it was agreed to re-route traffic to the frontage road.

Ed Kidera passed away recently. He was a big part of the town; he helped with the designing of the Town Memorial. He will be missed.

  1. Fire & Rescue: Chief Roland Iwen: The new tender is in service, and it is very nice. The chief provided a list of calls for the month. Roland would like a fee for fire inspections after the first two when businesses are not in compliance. Chief needs to come up with a list of small items that could be purchased for the Fire department if someone was looking to make a donation. There will be Blood Pressure screening at the town hall on Mondays from 9 to noon.
  2. Planning Commission: Jeff Badtke: Jeff had a few calls from residents. The planning commission is working on an ordinance for dividing small parcel that do not fit with the current AGPUD.  A fee schedule or a way to reimburse the town of land divisions needs to be made. Ken thought the Planning Commission should come up with the amount for the fees and alternatives; including full and partial payments, and large- and small-scale parcels
  3. Town Business:

The following items are for discussion and possible action:

  1. Legacy Committee report – Roger Gahart

In developing the concepts presented to the Paris Town Board for consideration, the Legacy Committee worked very hard to solicit, hear, read, discuss, process, and implement community feedback on the initial concepts proposed at the 2-25-19 Plan Commission information night at Paris School.

 

The committee received great feedback, and we found that there were three main themes revealed from those who shared concerns about the projects.

  • Cost of projects
  • Overlap of Paris School use of Community Center if built at school site
  • Security (student/staff safety) of Community Center if built at school site

The projects presented this evening address all three main areas of concern in the following manners:

  • Open options for development of Town Hall site, if any
  • By eliminating the new transitional building between Paris School and Community Center, there is a significant reduction of square footage of new construction, reducing building cost. Eliminating this also removes overlap of school use of Community Center facility, with the exception of the gymnasium.
  • Moving the new gymnasium/walking track next to the existing school building and building the Community Center to the south side of the gymnasium/walking track allows the construction of a single-story building to house the Community Center, again reducing cost.
  • Moving the Community Center to the south side of the gymnasium/walking track allows greater availability of the Community Center during the day, as that facility can be fully secured from access to the school.
  • Minimal renovations to the existing school building creates safe access between school and gymnasium, reducing cost yet ensuring safety for all.

Extra classrooms were removed from the plan.

Ken made a motion to receive the report from the Legacy Committee given by Roger Gahart. The Town Board will review it in the future. Second by Ron. Passed 3-0.

 

  1. Follow up discussion – 128th Avenue closure and detour- A letter was sent that the concerns about safety vehicles having access to 128th was solved with the help of MABAS and surrounding communities that would assist with calls. Truck Traffic was a concern; and an agreement was reach to send it down the frontage road.
  2. Updates: Solar project: The main contact will be Mark Crowl. They do not have an approved plan at this time; maybe by September.
  3. Discussion on Town investments and policy: John, Diana, Mark Oechler, and Tim Pruitt met to discuss the best investment plan for the Town. 100% of the town’s investments are in CMO, Mortgage Obligation Funds. John was concerned if we were not diversified. Mark shared that CMO get us the highest rate of return with the lowest risk. If the Town invests in other funds, we will not get the return. A cash pool is needed in our investments for possible loans/ improvements. The Town’s Investment policy will need to be updated to reflect current practices.
  4. Discussion and possible action on the following: Annual Town road inspection report:

Roads that need repairs: 172nd Ave., 9th St., 21st St., and 144th Ave.

There is no room in the budget this year to fix the roads.  Some of the Town roads will be having work done, gas lines, ATC, these projects will need to go under town roads. Why fix the road and then have it ripped up? The Town can patch the road until the projects are done.

Culverts on 144th Ave. check into if they can be repaired.

Bridge/ Culvert on 1st street, it needs blacktop repair work to the variegated sheets on the side of the bridge. Along with curbing on the side of the road. The channel under the bridge need to be dug-out and replace the dirt were it washed-out. Yorkville would be willing to work with Paris to fix the channel/creek.

Ken agreed to contact people to submit proposals for the next meeting.

  1. Ken made a motion to remove 172nd Ave ditch repairs from the table. Second by Ron. Passed 3-0.

The DNR says we need permits, Engineer plans, and Wet Land Delineation to repair the ditch on 172 Ave. Foth put together an Engineer plan proposal.

The bid by CK needs to be rescinded.

At this time, The Town needs to remove the brush in the ditch before other work can be done.

The resolution that was proposed was set aside; we don’t need to bid out brush removal.

CK’s temporary plan – DNR will not allow with out Engineer and delineation plans.

WE Energies had the trees trimmed along the road so they can be safety removed.

Brush Removal:

  • Big difference between bids
  • where would they stage? – Use Elmer Weis’s land- work out an easement
  • need certification of Insurance
  • Time Limit?
  • Stump gridding?
  • Will they honor their contract?
  • Try for more bids

Ken made a motion to have Foth complete a Wetland Delineation and Engineering proposal for 172nd ditch repair not to exceed $50,000. Second by Ron. Passed 3-0.

  1. Ken made a motion to remove Town policies from the Table. Second by Ron. Passed 3-0.

Mileage reimbursement: The policy would include the Board, Jeff Badtke, Chief Roland, Diana, and Teesa. Mileage should be turned in Quarterly.

Ken made a motion to adopt Mileage reimbursement policy including all employees and to be submitted quarterly. Second by Ron. Passed 3-0.

Insurance claims policy: Ken made a motion to adopt the Insurance claims policy with the change that claims have consultation with Chairperson. Second by Ron. Passed 3-0.

Committee policy: Ken made a motion to adopt the Committee policy with the change that the ultimate authority lies with the Town Board on any projects and the Town Board approval for moneys. Second by Ron. Passed 3-0.

Town electronic device policy: Ken made a motion to approve the Town electronic device policy as presented.  Second by Ron. Passed 3-0.

Town policy for security of personal information: Ken wants all personal information, I.E. S.S#, IDs, Addresses, to be removed from communications unless required by law.

Ken made a motion to approve Town policy for security of personal information as amended. Second by Ron. Passed 3-0.

  1. Ken made a motion to remove Hire an IT consultant discussion from the table. Second by Ron. Passed 3-0.

Some concerns with the towns current IT:

  • Fire walls
  • Website- not user friendly
  • Domain name
  • WIFI access
  • Email for each person

Ken and Ron had no issues improve the town’s IT.

  1. Discussion and possible action on the following: Memorial landscaping project – correct water drainage concern:

Water ponds on the walkway to the Town’s Memorial. The landscaping around the walkway is raised so the water cannot run-off. Ken made a motion to table the discussion to repair the walkway until we have further information. Second by Ron. Passed 3-0.

Discussion and possible action on the following: Real Estate re-valuation recommendation from assessor

Ken made a motion to put an external re-valuation on the budget for 2020. Second by Ron. Passed 3-0.

  1. Liquor license renewals: Liquor License Application:

Ken made a motion to approve Class B Retail (Combination Malt Beverages & Intoxicating Liquor) July 1, 2019 – June 30, 2020:  Mario Ventura, Jr., dba:  Mars Cheese Castle; Randall M. Henning, dba:  Packard Enterprises; Bonnie Mentek, dba:  Stumble Inn Bar & Grill, LLC; Joe Neu, dba:  Tin Cup; Mary Acuna, dba: Red Oak. Second by Ron. Passed 3-0.

Ken made a motion to approve Liquor License Application:  Class “B” Retail (Fermented Malt Beverage) July 1, 2019 – June 30, 2020:  John Hansen, dba:  Sportsman Rod & Gun Club. Second by Ron. Passed 3-0.

Ken made a motion to approve Application for Temporary Class “B” and Temporary “Class B” (picnic) License:  St. John the Baptist Church, Picnic in Paris, July 27, 2019. Second by Ron. Passed 3-0.

Ken made a motion to approve Operator Licenses:  2 year (July 1, 2019 – June 30, 2021): Claire St George, Kyle Fennema, Tyson Wehrmeister, Susan Sexe, Michaela Foss, William Mikich, Emily Van Bergen, Diane Frump, and Michael MacKrell.  Second by Ron. Passed 3-0

 

  1. Future Meeting Dates: Town Board Meeting:  July 25th, 2019 and August 27, 2019

July 24th PSC meeting

  1. Ken made a motion to adjourn the meeting at 9:47. Second by Ron. Passed 3-0.